Project Coordinator

Our firm manages nearly 1,000 part time subcontractors who perform work for the Social Security Administration (SSA). A Project Coordinator is responsible for working with SSA offices across the country and overseeing the processing of all applicants through suitability and credentialing.Reporting to the Recruitment Manager, the Project Coordinator (PC) will need to be extremely well organized, able to work with multiple stakeholders, and able to work directly with the SSA Hearing Office management and staff members, as well as subcontractors. The PC will work under tight deadlines in a high-volume environment, and will exhibit excellent attention to detail and a familiarity with manipulating data and understanding the impact suitability and credentialing has on the SSA program as a whole. To ensure success, the PC needs to have demonstrated interpersonal and organizational skills, the ability to multi-task, an exemplary phone manner, and a desire to provide a high level of service for the client and staff.

Key Responsibilities include but are not limited to the following: Collect all necessary documentation and guide subcontractors through the suitability and credentialing processesSend initial forms to subcontractors to initiate the suitability processUtilize Podio to document actions taken and track dataComplete e-QIP process for each subcontractor, including fingerprint appointment coordinationCreate and submit process and status reports, as requestedAdhere to existing procedures and processesMonitor email inboxes and maintain active daily communications, both by phone and emailNotify POC if anything comes from Client that needs to be addressed by themWork with and support the Project Manager and Assistant Project Managers to uphold all contractual requirements with the SSAIssue and maintain annual compliance requirements and documentation for completionPerform quality control on documentation received from prospective subcontractorsSystems management of candidate and subcontractor database including updating and inputting dataSuggestions for improving tracking and workflow as identified or needed