Administrative Officer

Serves as an Administrative Officer assigned to the Regional Office overseeing and managing all administrative and business support services to the Regional Office and Field personnel.Directly supports the Regional Office and regional personnel with managing multiple office administrative systems and tasks including travel, overseeing the Executive Secretariat process, shipping and receiving, Web Time and Attendance, Human Capital activities, budget and procurement activities, fleet vehicle management, and property/facility management.Fulfills other administrative mission and business support responsibilities for the region, as requested.

Oversees the Regional Admin Branch providing direct mission and business support to an SES Regional Director, senior regional leadership, the Regional Office and geographically-distributed field staff. Core Admin functions include human capital, travel management, fleet management, records management, executive secretariat, asset/property management, facility logistics, training, supply/procurement/shipping, meeting planning support, and budget/financial management support. Assignments include:• Provides support to the regional Human Capital functions. This includes, but is not limited to, pay and personnel issues, hiring support, onboarding, off-boarding, awards and recognition, performance management, and timekeeping. Supports day to day Human Capital inquiries and collaborates with CISA/IOD Human Capital on a variety of issues or concerns. Supports all required activities with new regional employee onboarding and the offboarding of separating or transferring employees.• Coordinates closely with Regional Leadership to oversee the tracking and execution of the Region's budget and financial activities.• Provides support to the regional travel functions. Maintains knowledge of travel management rules and policies, as provided by GSA, DHS and CISA and supports Region 9 travel management operations ensuring compliance with these policies. Advises Region 9 leadership of compliance concerns or issues.• Supports the facilitation of general-mandated training (GMT) and Professional and Personal Development training programs and functions executed in the Region. Provides reports that track employee training status to Regional Director and headquarters personnel, as needed.• Oversees Executive Secretariat support within the Region. Assists Region leadership in receiving, reviewing, assigning, coordinating, and responding to all taskers assigned through the ExecSec process - to include coordinating and formulating Region responses, providing recommendations to leadership for consideration, and/or coordinating leadership reviews and approvals.• Directs the mission support services to CISA operational field personnel in the region (i.e., Protective Security Advisors [PSAs], Chemical Security Inspectors [CSIs], ECD Coordinators, and Cybersecurity Advisors [CSAs]).• Develops and implements new ways to resolve major administrative problems.